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Using Preloaded Vendor Catalogs To List Products on Your Point of Sale

by Dive Shop 360 | Mar 1, 2024

As a dive shop business owner, the last thing you want to be doing is spending loads of time updating your vendor catalogs when you could be enjoying some much-deserved ‘bottom time!’ Let’s be honest; your love of diving is the main reason you got into this business in the first place. So how does Diveshop 360 make running your dive shop easier for you? 

Imagine real-time access to complete vendor catalogs, adding new products to your online shop faster than a DPV (diver propulsion vehicle) at top speed, and the ability to make on-the-spot financially lucrative decisions. With the DiveShop 360 point-of-sale system, there’s no imagination required; instead, you can sit back and enjoy a much more streamlined process from start to finish; here’s how. 

As with any business, an up-to-date and organized database is essential to operate efficiently, maintain accurate stock records, and of course, reduce clunky manual processes. 

And this is exactly what you get with a point-of-sale (POS) system such as DiveShop 360. In summary, the system automatically syncs with preloaded vendor catalogs, making it easier to manage inventory across many channels in real-time, in-store and online. 

Read on to discover the advantages of preloaded vendor catalogs and how using them with the DiveShop 360 point-of-sale system can boost your dive shop business and thus keep your fins where they should be, in the water! 

What are Preloaded Vendor Catalogs?

Preloaded vendor catalogs provide an organized list of vendors offering specific services and products relevant to your business. The best-preloaded vendor catalogs automatically sync with your website and point of sale and include information like current product descriptions, SKUs, images, and pricing.

Furthermore, you won’t have to spend time trawling through manual lists as preloaded vendor catalogs have a handy search function that allows you to search for dive products by name, category, lead time, or price!

They also provide detailed information to help keep track of the products and services you offer and help you manage your inventory. And that’s not all! Preloaded vendor catalogs also help to streamline your procurement processes, compare prices, research new products, analyze operations, and simplify customer transactions. Whew, is anyone in need of a deco stop yet?

But the list doesn’t end there. Preloaded vendor catalogs also centralize all your vendor information. This means you can save time hunting for and identifying the right supplier for your business. 

Advantages of Preloaded Vendor Catalogs

Time Savings in Setting Up Inventory

Preloaded vendor catalogs help reduce the time spent setting up inventory by eliminating the need to search for vendors in multiple places. Instead, with all your vendor information in one place, you can source, track and monitor your business’s products and services with a few simple clicks. 

Improved Accuracy in Inventory Management

As a dive shop owner, you know that accurate inventory is crucial. For example, if you cannot supply the BCs (buoyance compensator) your customers require after you thought you had enough in stock, you’ll likely find yourself in a rather deflated sales position! However, using preloaded vendor catalogs that integrate with your point-of-sale system improves inventory management accuracy and eliminates non-buoyancy-causing errors!

In addition, stock quantities update in real-time, and you won’t have the mind-numbing task of manually counting and reconciling your dive shop inventory daily. Plus, you won’t have to worry if the data is accurate as inventory levels automatically adjust for sales, stock transfers, pesky returns, and exchanges both online in store. 

Access to a Wider Range of Products and Suppliers 

When using preloaded vendor catalogs, you can access a large selection of suppliers simultaneously. Instead of sifting through a veritable ‘bait ball’ of products and prices found on the internet and in manual catalogs, you can research a broad range of diving equipment and paraphernalia, compare prices, and place orders all in one place. 

Easier Pricing and Cost Management

We all know there’s nothing worse than diving with an ‘egg beater’; they stir up the bottom and ruin visibility for everyone! Unfortunately, the same can be said for your dive shop business. When assessing and comparing the costs of different vendors, clear visibility of costs and pricing is needed. 

Thankfully, preloaded vendor catalogs remove the proverbial egg beater by providing greater visibility into how much you spend on vendors, allowing you to conduct accurate price comparisons. Being able to quickly and accurately negotiate better terms and prices gives you the ‘giant stride’ you need to make informed decisions on future spending and overall cost reduction. 

Using Preloaded Vendor Catalogs with Dive Shop 360

Now for the serious bit. Why Dive Shop 360? What’s in it for you?

  • It is a world-leading cloud-based point-of-sale system that is easy to learn, intuitive, and simple. 
  • Dive Shop 360 is preloaded with 80+ catalogs from scuba and dive vendors with 20,000+ preloaded images that automatically sync with your website and point of sale. It’s all the information you need to boost your business in one place!  
  • It helps you manage a successful dive business, from boat tours and dive activities to rentals, courses, repairs, and much more. 
  • You can analyze and manage business operations efficiently. For example, inventory management, purchasing and goods received, reporting, commission tracking, and accounting software integration.
  • It allows you to manage suppliers and track inventory.


If you want a slick, automated dive shop business, implementing preloaded vendor catalogs with DiveShop 360 makes a lot of sense. Not only is it super efficient at streamlining all your dive shop business processes, but it’s purpose-built for dive shops with input from over 1,000 diving professionals. In other words, it’s the real deal. So instead of relying on your usual manual processes, aka those empty ‘pony bottles,’ it’s time to improve your dive shop’s earning potential, ditch the ‘safety sausage’ and do business the 360 way!